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MS WORD Menus

 File Menu

                                                                          file menu New – Opens a new document. When you click on this option it will open a new blank Microsoft word document.
Open – Opens a previously saved document. When you click on this option it will open a file explorer window allowing you to navigate to the file you want to open.
Close – Closes the active document but does not quit the application. Means it will close the current document but application remains as it is. When you click on this option it will prompt you to save the file, if you have made changes to document since the last save.
Save – Saves the active document with its current file name, location and format.
Save As – this allows you to save the document as a different file. Saves by opening a window which gives the opportunity to change the file name, location or format.
Save As Web Page – this options save the current document with HTML extension which can be open in web browser.
Page Setup – Sets margins, paper size, orientation and other layout options.
Versions: This feature allows you to save different versions of the current Microsoft Word document. For example, if you changed your letterhead and wanted to keep the older version tool.
Web Page Preview: Clicking on this option will display your current document as it would look in a web browser. When you click, Microsoft Word will open the document in your default web browser. If you would like to know more about making web pages.
Print Preview – Shows how the file will look when you print it.
Print – Prints the active file, also gives the opportunity to change print options
Send-To; Hovering your mouse over this option will allow you to send your document via email, or export it to Microsoft PowerPoint (if installed).
Properties: This will open the Microsoft Word document properties dialogue box, allowing you to! View/edit various properties of the document. Including author information, statistics, type, location and file size of the document.
Exit – Closes Microsoft Word.

 Edit Menu

Undo … – This options allows you to undo the Last thing you did in you Microsoft word document. By this command you can get recover your changes which is deleted by accident. The actual entry of this item will depend on what you did last. In my example I had cut text, so that was displayed. This selection can be repeated several times.  edit menu
Repeat …- After an action has been undone, it can be reinstated in the document. This command is exactly same as undo command but in works in reverse order.
Cut – Removes the selection from the active document and places it on the clipboard.
Copy – Copies the selection to the clipboard
Paste – Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.
Paste special: click on this command will bring up the Microsoft word paste special dialog box; it allows you to control the format of the text that will be inserted (pasted) from the office clipboard.
Paste as Hyperlink: This command allows you to link (create a hyperlink) to a certain place in another Microsoft Word document, Excel worksheet, PowerPoint slide, or Access database. To achieve this, first copy the element that you want to link to into the clipboard, and then-select the Paste as Hyperlink command.Note: The target file must have been saved previously, likewise if you are linking to an element in the current document, it must be saved first.
Clear – Deletes the selected object or text, but does not place it on the clipboard.
Select All – Selects all text and graphics in the active window.
Find – Searches for specified text in the active document
Replace – Searches for and replaces specified text and formatting.
Goto: goto allows you to go directly to a certain page, selection line, bookmark, comments, footnote, endnote, table, object etc.

 View Menu

 view menu Normal – this option will show you the current document without any margin.
Web Layout – this option will show you how the current document will look on web browser.
Print Layout – this option will show you the current document including all the margins and page breaks.
Outline – this option allows you to change the structure of the document.
Task Pane – used to show/hide the task pane. The task pane is design to give you the quick access to frequently used command.
Toolbars – Displays or hides toolbars. The right pointing arrow indicates a list of toolbars. To add one slide down to the name of the toolbar and click to select.
Ruler – Displays or hides horizontal and vertical rulers at the top and left side of the document.
Header and Footer – Adds or changes the text that is displayed at the top or bottom of every page of the document
Footnotes – this command will show all footnotes and endnotes for current document.
Markup – this command will show all the marks (comments ) In the current document.
Full Screen – Hides most screen elements so you can see more of your document
Zoom – Controls how large, or small, the current document appears on the screen.

 Insert Menu

insert menu Page Break – Use this command to send your cursor to the top of the next page even though the text does not extend to the bottom of the previous page
Page Number – this option allows you to insert the page numbers in to the current document.
Date and Time – Choose from seventeen formats for displaying date, time, or date and time.
Auto Text – Insert any of several pre-set text lines, or create your own.
Field – this option allows you to insert specified field into the document. The available fields include date & time, tables , equations, mail merge, numbering etc.
Symbol – Insert a symbol from each of your symbol fonts, or any standard font which includes symbols. There are more than you might think!
Footnote – Place a footnote at the bottom of the page or the end of the document.
Picture – Insert pictures from clip art or a file. You can also insert auto shapes, word art, or a chart.
Text Box (Frame) – Use this to place captions near tables or drawings, or to set off text at the beginning of a page. Click and draw the box after making this selection.
File – Insert a saved document into the active document at the cursor.
Object – Insert an object such as clip art, word art, an equation or much more.
Hyperlink – An interesting use of hyperlinks is to place a link to any document stored on your computer. You can later open that document by clicking on the link. Neat?

 Format Menu

Font – Change font style, size, color and a large number of other features. You can also change the spacing between letters here.  format menu
Paragraph – Indent a paragraph using either margin or place some chosen amount of space before or after the paragraph.
Bullets and Numbering – As promised in the Insert menu, if you wish to change the bullet, it can be done here. Your bullets can be literally any symbol you wish them to be
Border – Create borders around blocks of text, or around the entire document. On the Page Border tab, under the Art pull down menu you can find a huge selection of graphic borders; hearts, stars, planets and much more.
Drop Cap – Make the first letter of a paragraph or chapter large enough to span several lines.
Style – If you prefer not to use the Formatting toolbar, document style can be changed here.
Background – Another task which can be handled in the Formatting toolbar, you can choose the color to highlight selected text in your document.
Change Case – DO YOU EVER FORGET THE CAPS LOCK? If so, some to this sub-menu and change the case of the highlighted text. This is a cool feature!
Bold, Italic, Underline – Format selected text; Bold,Italic, or Underlined.
Object – Make changes to any selected object; image, word art, auto shape or any other object inserted into the document.

 Tools Menu

tools menu Spelling and Grammar – Choose either sub-menu and the same window opens. Questioned spelling is in red, grammar in green.
Language/Thesaurus – Have you used the word “like” too many times? Highlight the word, select Thesaurus and get suggestions like similar and analogous.
Word Count – Need to know how many words are in your document? Select Word Count and find out how many pages, words, characters, paragraphs, and lines.
Auto Summarize – Exactly what it sounds like, Word summarizes the document, reducing the length of the document, keeping the meaning.
Auto Correct – Word will automatically correct some things. If this feature is irritating to you, come here to change what is corrected.
Customize– Opens the same window that you get by going to the View menu and selecting Toolbar/Customize.
Options – Modify Word settings here. Modify print, editing, spelling and other options from this sub-menu.

 Windows Menu

New Window – This opens another window with a copy of the active document.

window menu

Arrange All – Displays all open files in the window. This makes dragging and dropping from one document to another much easier.
Split – Splits the active window into panes.
Open Document List – There is no need to drag windows to the side so you can see other documents open in Word. Come to the bottom of this window for a listing of all open documents. The active document has a check mark beside it.

 Help Menu

 help menu Microsoft Word Help – Open Word’s Assistant and get a search box to type in. Word displays possible matches for you to read about.
Contents and Index – See an index of all topics available in Word’s Help documentation.
Microsoft on the Web – That’s right! It is exactly what it sounds like. Select a link and a Microsoft help page is opened in your browser. If you are not online, Word will make the connection and then display the page.
About Microsoft Word – Not sure which version of Word you working with. Check here for version information and for the produce ID number.

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