Word will automatically check for spelling and grammar errors as you type unless you turn this feature off. Spelling errors are noted in the document with a red underline. Grammar errors are indicated by a green underline. To disable this feature, select Tools|Options from the menu bar and click the Spelling and Grammar tab on the dialog box. Uncheck “Check spelling as you type” and “Check grammar as you type“, and click OK.
To use the spelling and grammar checker, follow these steps:
- Select Tools|Spelling and Grammar from the menu bar.
- The Spelling and Grammar dialog box will notify you of the first mistake in the document and misspelled words will be highlighted in red.
- If the word is spelled correctly, click the Ignore button or click the Ignore All button if the word appears more than once in the document.
- If the word is spelled incorrectly, choose one of the suggested spellings in the Suggestions box and click theChange button or Change All button to correct all occurrences of the word in the document. If the correct spelling is not suggested, enter the correct spelling in the Not In Dictionary box and click the Change button.
- If the word is spelled correctly and will appear in many documents you type (such as your name), click the Addbutton to add the word to the dictionary so it will no longer appear as a misspelled word.
As long as the Check Grammar box is checked in the Spelling and Grammar dialog box, Word will check the grammar of the document in addition to the spelling. If you do not want the grammar checked, remove the checkmark from this box. Otherwise, follow these steps for correcting grammar:
- If Word finds a grammar mistake, it will be shown in the box as the spelling errors. The mistake is highlighted in green text.
- Several suggestions may be given in the Suggestions box. Select the correction that best applies and clickChange.
- If no correction is needed (Word is often wrong more than it is right), click the Ignore button.