You can add sound files to your presentations from a variety of sources. For example, you can add sound files you download from the Internet or special sound effects CDs. However, PowerPoint does not recognize all sound file types. WAV and MIDI are two of the types it does recognize.
PowerPoint also lets you attach sounds to different objects on a slide. However, the objects must be animated before you can attach a sound file to them.
Adding sound from a file
1. If you wish to use a new sound, make sure you download and save the file on your computer, preferably in the same folder with your PowerPoint presentation.
2. Click on Insert menu < Movies and Sounds < Sound from File
3. In the Look in drop-down menu, specify the drive and folder where the sound file is located.
4. In the file list, click the sound file you want, then click OK.
5. PowerPoint may ask you whether you want the sound to play automatically or on mouse-click. If you choose mouse click, you will need to click the icon during the presentation to start it playing.
Recording your own sound files
To record sound files, you need to plug a microphone into the mic jack on your computer’s sound card.
The following steps show you how to record a narration for a slide.
1. In Normal or Slide View, click on the slide you want to add a recording to.
2. Click the Insert menu < Movies and Sounds < Record Sound.
3. When the Record Sound dialog box appears, type a name for your recording in the Name box.
1. Use the Play, Stop, and Record buttons to record your narration.
2. If you want to change your recording, you need to delete it and start over. Hit the Cancel button from the Record Sound dialog, or select the icon on the slide and hit Delete.
- When you’re satisfied with your recording, click OK. The Record Sound dialog box will close, and a speaker icon will appear in the middle of your slide. You can resize this icon or move it to other parts of the slide.
Adding music from CDs
If you have a CD ROM drive installed in your computer, you can add CD music tracks to your PowerPoint presentations. However, you can only add the music tracks to slides. The track will not attach to objects, animations, or transitions.
1. Select Insert menu < Movies and Sounds < Play CD Audio Track
2. Under Play CD Audio Track, enter the music track number in the Start and End Track boxes provided. For example, to add the fifth track of the CD, type 5 in the Start Track box and in the End Track box. If you want to play just the first 30 seconds of the track, type 00:30 in the End Track At box.
1. When you are finished, click OK. The CD icon will appear in the middle of your slide. You can resize this icon or move it to other parts of the slide.
2. PowerPoint may ask you whether you want the sound to play automatically or on mouse-click. If you choose mouse click, you will need to click the icon during the presentation to start it playing.
- Make sure the CD is in the drive during your presentation. Otherwise, the music won’t play.
Inserting Video into PowerPoint
When you have your video files, you can insert them directly into PowerPoint.
There is nothing complicated about inserting a video file into PowerPoint, as the steps are very similar to those for inserting sound:
1. Select Insert Menu < Movies and Sounds < Movie from File
2. Find the movie file in your folder and double-click on it.