The most common use of internet is electronic mail popularly known as E-Mail. With the help of e-mail a user can send text, pictures, sounds, programs or even movies to another person residing anywhere in the world. There are two main advantages of e-mail, first is the SPEED at which delivery takes place and the second is its COST which is almost the same regardless of the distance.
Each user on the internet has a unique address. This address helps you in identifying a user whom you wish to send an e-mail. An e-mail address could be firstname.lastname@example.org
- Compared to postal mail it is easy to send e-mail as there is no use of postal stamps or envelopes.
- E-mails can be sent from ones computer desk and there is no need of visiting the post office.
- The messages are sent immediately and they are also saved on the computer itself.
- Paper work is not involved.
- It is not necessary that the person receiving the e-mail should be available.
- The physical location does not matter as the person residing anywhere in the world can receive it.
- E-mail can be received anywhere in the world with internet connection at almost no cost.
Working of an e-mail: Every internet mail user has a unique e-mail. This e-mail address is in the format username@domainname example: email@example.com. To send an e-mail you need to know the hardware and software specification of the recipient.
- The sender composes the mail message using his mail client software. A mail client allows a user to compose, edit and sends the mail message. There are number of mail client software available such as Netscape Mail, outlook express, Eudora.
- After composing the mail message the user sends it to the recipients e-mail address. The message propagates across the internet before it reaches the mail server of the recipient. The domain name in the recipient’s e-mail address identifies his mail server and the user name identifies the recipient on that server.
- The recipient connects to his e-mail account on his mail server to read the messages sent to him. The recipient also uses a mail client to receive, save and print mail messages.